Proprietary Platform

Nimble SmartCloud

Enterprise electronic records management — built in Canada, hosted in Canada, governed by Canadian law. Zero Trust security. Deployed in 2 business days. No foreign data exposure.

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Nimble SmartCloud is a proprietary enterprise electronic records management portal designed to handle the complete lifecycle of your organization's documents. Import, store, retrieve, and take action on electronic records through a secure, web-based platform that scales to any size organization. SmartCloud has been serving Canada's most regulated organizations since 2017.

SmartCloud natural language search — type a question like "Can you get me timesheets" and get instant results

Natural language search across your entire document repository

Why SmartCloud

Enterprise-grade records management with the deployment speed of a SaaS product.

Rapid Deployment

Personalized, branded instances brought online within 2 business days from contract signing. No lengthy infrastructure projects.

Out-of-the-Box Customization

High-level customization tailored to client-specific needs without time-consuming development. Configure — don't code.

Zero Trust Security

Claims-based security with granular protection across the entire portal. SSO integration with Identity Providers, Active Directory, and LDAP.

Unlimited Scalability

Support single or multiple repository containers for distinct lines of business. No upper limits on concurrent users or storage capacity.

Platform Agnostic

Web-based solution compatible with all modern browsers. Responsive design adapts for mobile phones and tablets automatically.

Data API Integration

Standard RESTful API hooks for seamless integration with third-party systems. Secure, documented, and ready to connect.

Platform Modules

Every module is included. Configure what your teams need — no per-module licensing.

Enterprise Search

Wildcard ad hoc searches across all document metadata and OCR data within authorized permissions. Customizable search profiles, date ranges, numeric and fuzzy search options.

Customized Dashboard

Each user gets a personalized dashboard with the functions and modules they need. Custom branding per line of business, light and dark modes, document bookmarking for quick access.

Document Repository

Secure archiving with robust metadata search. Documents can be locked as read-only, placed on legal hold, downloaded in native formats, and versioned for complete record integrity.

Exception Management

Action documents with indexing or classification exceptions. Team-based workload management, escalation workflows, SLA monitoring, and custom actions for common activities.

Case Management

Create, manage, and action cases through customizable workflows. Team routing, SLA monitoring, and API hooks to integrate with third-party case management systems.

Physical Records Management

Holistic view of all records — electronic and physical. API integration with offsite storage providers for requesting returns, refiling, and digitization of physical records.

Request for Information (RFI)

Request priority processing of any record in Nimble inventory. RFI requests are sent immediately to Nimble operations. Users are notified when records are uploaded.

Microsoft Office Integration

Microsoft Office plugins available from the Microsoft Store. Save and upload Office-born documents directly into the portal for archiving without leaving your workflow.

Retention Lifecycle Management

Information management metadata tagging that meets or exceeds industry standards. Set retention cycles at the container level or individual document level for compliance.

Auditing & Reporting

Comprehensive capture of all user activities and metadata changes within the portal. Extensive out-of-the-box reporting for the most common portal activities.

Data APIs

Standard RESTful APIs for external system integration. Return record sets by search criteria or retrieve documents as binary streams — all governed by the same portal security.

Architecture

Web-based and compatible with all modern browsers — no client software required

Responsive design adapts automatically for mobile phones and tablets

Unlimited concurrent user capacity on front-end webservers

Index and OCR data logically separated across multiple databases for integrity

No upper limits on storage capacity — scales with your organization

Files stored in object stores or traditional SAN storage LUNs — your choice

All data encrypted at rest and in transit

Security & Compliance

Zero Trust from the ground up. Every action audited. Every byte encrypted. Every server Canadian.

Zero Trust Environment — users and roles must be granted explicit claims

Claims-based security at the function, activity, line of business, and document level

Full SSO integration with Identity Providers, Active Directory, and LDAP

All client data encrypted at rest and in transit

SOC II Type II Audited infrastructure

ITSP.10.033 (ITSG-33) compliant (NIST 800-53 framework)

Protected B certified facilities

100% Canadian data sovereignty — no CLOUD Act exposure

Integrated AI Capabilities

SmartCloud integrates directly with Nimble Cognitive Services — sovereign AI models trained and hosted entirely in Canada. No data leaves Canadian jurisdiction. No third-party AI services involved.

AI Document Agents

Automated document classification, routing, and key field extraction. Continuous feedback loops keep models current as forms, rules, and regulations evolve.

Smart Semantic Search

Search documents like you search the web — across scans, emails, PDFs, and any digitized content. Understands meaning, not just keywords.

Document Summarization

AI agents summarize lengthy documents, extract key provisions, identify critical dates, and surface relevant precedents — dramatically reducing review time.

Workflow Automation

Documents automatically routed to the right team based on content classification. AI suggests actions — retain, review, dispose — based on approved schedules and policies.

Learn more about Nimble Intelligence (AI)

Deployment Options

Shared Sovereign Cloud

Full Canadian data sovereignty on shared infrastructure. All security certifications apply — Protected B, ITSP.10.033 (ITSG-33), SOC II. Logical isolation between clients with strict access controls.

Ideal for provincial governments, legal firms, healthcare organizations, financial institutions, and enterprises.

Dedicated Air-Gapped

Fully dedicated, air-gapped infrastructure with no shared hardware. Complete physical and logical separation. Dedicated AI model instances on isolated compute.

Ideal for federal government departments, defence and intelligence agencies, and classified information handling.

What's Next

Continuous improvement driven by client feedback and research.

AI-Powered Document Intelligence

Integration of cloud-based AI and ML services for auto-classification, enhanced OCR extraction including handwriting, and AI cognitive analysis for high-quality document indexing.

On-Premises LLM Cognitive Services

Integration of on-premises large language models enabling natural language queries, exploratory data analysis, data visualization, statistical analysis, and anomaly and fraud detection.

Cross-Platform Flexibility

Expanding deployment options for cross-platform interoperability and modern infrastructure flexibility.

Cloud-Native Deployment

Containerized SmartCloud distribution enabling deployment through Azure, AWS, and on-premises environments to meet any infrastructure requirement.

Frequently Asked Questions

What is Nimble SmartCloud?

Nimble SmartCloud is a proprietary enterprise electronic records management portal hosted entirely in Canada. It provides organizations with the ability to import, securely store, retrieve, and take action on electronic documents through a web-based platform with enterprise-grade security, customizable dashboards, and integrated AI capabilities.

How quickly can SmartCloud be deployed?

Nimble SmartCloud can be deployed within 2 business days from contract signing. Each client receives a personalized, branded instance configured to their specific needs without lengthy infrastructure projects or custom development.

Is SmartCloud compliant with Canadian data sovereignty requirements?

Yes. SmartCloud is 100% Canadian-owned and operated with all data hosted in Protected B certified facilities across Canada. It is SOC II Type II audited, ITSP.10.033 (ITSG-33) compliant, and provides zero CLOUD Act exposure. All data is encrypted at rest and in transit.

Does SmartCloud support integration with existing systems?

SmartCloud provides standard RESTful APIs for integration with external systems, SSO integration with Identity Providers, Active Directory and LDAP, Microsoft Office plugins, and API hooks for third-party case management and physical records storage providers.

What types of documents can SmartCloud manage?

SmartCloud manages all types of electronic documents including scanned images, PDFs, emails, Office documents, and any digitized content. It also integrates physical records inventories from offsite storage providers, giving organizations a holistic view of all records — electronic and physical.

How does SmartCloud handle security and access control?

SmartCloud operates as a Zero Trust environment where users and roles must be explicitly granted claims to functions, activities, lines of business, and documents. It supports SSO integration, provides granular role-based permissions, and maintains comprehensive audit logs of all portal activity.

See SmartCloud in Action

Book a 30-minute demo to see how SmartCloud handles your specific document management challenges — deployed in 2 business days, secured by Canadian sovereignty.

Book a Discovery Call