Three Reasons to Digitize Your Mailroom
Any Input Source
Your Digital Mailroom is fully equipped to handle information and documents from any input channel. Whether it be physical mail, digital mail, fax and more!
Alerts to Important Information
Unlike paper documentation, which requires review to identify important alerts, a digital mailroom instantly flags important information.
Accessible on Any Device
Your documents are accessible from any device, anywhere, anytime. No more waiting for a document to be returned or ordered – the power of your information is at your fingertips.
Scroll for More Benefits
Digital Mailroom takes away the stress of managing incoming mail and organizes it digitally. Not only is your mail search and sortable, its available from anywhere. But that’s not all Digital Mailroom can do for you…
- Improve Response Time – Transform physical mail processes that typically take days or weeks into tasks completed in minutes, boosting efficiency and productivity.
- Reduce Operating Costs – Streamline workflows and maximize your workspace, significantly reducing costs across multiple areas.
- Maximize Office Space – Minimizing storage requirements unlocks the potential to fully optimize and utilize your office space.
- Save on Paper – Help the environment by reducing your paper and printing expenses.
- Reduce Risk – Reduce time spent ensuring adherence to standards, reduce human error and the risk of losing critical mail all while providing an audit trail and chain of custody.
- Secure – Increase security and adherence to requirements. Our facilities and controls meet or exceed industry best practices and follow regulatory compliance for privacy and security.
- Enhanced Customer Experience – Streamlined workflows lead to quicker response times and more positive client interactions.
Making the Mailroom Miraculous
Digital Mailroom – The Basic Stages
Arrival at Nimble
Your documents are securely shipped to us through physical mail or digital channels. Our warehouse team is dedicated to receiving all your documents with care.
Prep & Scanning
Our preparation and scanning teams carefully prepare your documents for scanning, flagging important items and applying procedures for special cases, ensuring optimal scanning results.
Secure File Storage
Once digitized your document’s power can be unlocked. We extract the information from your documents and pass them securely to our Digital Mailroom.
Frequently Asked Questions
Have a question regarding digital mailroom? Check our frequently asked questions below. Not seeing the answer to your question? Feel free to contact us and we would be happy to answer any questions you have.
What kind of security does Digital Mailroom provide?
Our facilities and portal feature robust security measures, structured into technical, operational, and management controls for a holistic security approach. We continuously review and enhance these measures to ensure your documents are secure from transport to digitization.
What happens to my documents after digitization?
After digitization your digital records can be considered official, legal true copies. We provide many options for your physical records, storage, destruction and return are just a few of the options we provide.
How long does it take documents to be digitized?
Once your documents arrive at Nimble, our digitization process begins immediately. Within 24 to 72 hours, your mail will be fully accessible, searchable, and organized, ensuring you have quick and efficient access to your information.
What is the quality of the digitized documents?
Our digitization process is designed to provide you with the best image quality possible. Our dual stream technology allows us to identify documents to be captured in full color or black and white. Our advanced scanners capture images in high quality and every image goes through quality control to ensure each image is pristine.
Ready to Get Nimble?
Harness the power of your information to improve your operation.
